Scattered information
Contracts lost in emails, resumes in Excel, supporting documents in physical folders. When someone needs a record, nobody can find it.
Comprehensive HR Management System
All your workforce management, in one place.
From onboarding to offboarding. Digital profiles, e-signature contracts, payroll, legal compliance, training, PPE delivery, and disciplinary processes — in a single portal.
16+
HR Sub-modules
100%
Digital & auditable
0
Paper needed
The problem
HR departments are drowning in files, spreadsheets, and scattered messages.
Manual processes
Signing a contract takes weeks. Grievance hearings happen over WhatsApp. Training is tracked on paper. Every step depends on messaging someone.
Compliance at risk
Expired medical exams, unrecorded training, PPE without delivery certificates, contracts overdue for renewal. Audit findings waiting to be discovered.
The platform
16 connected modules covering the entire employee lifecycle.
From the first onboarding link to the final pay stub — without jumping between systems.
01 / Pillar
Personnel & work life
- Digital employee profile with dependents, documents, and banking details
- Public-link onboarding — employees complete their profile from their phone
- Job profiles with salary, duties, and risk level
- Employee status: sick leave, licenses, special protections
02 / Pillar
Hiring & e-signatures
- Recruitment pipeline integrated with employee profiles
- Contract and amendment generation from templates
- E-signature from the employee's phone — no app download required
- Terminations with automatic severance calculation and legal notice
03 / Pillar
Operations & payroll
- Payroll with adjustments, overtime, benefits, and PDF pay stubs
- Shifts, schedules, and shift planning
- Remote work agreements and vacation management
- Send pay stubs to employees via WhatsApp with one click
04 / Pillar
Compliance & wellness
- Occupational Health & Safety with auditable phases
- Occupational medical exams with expiration alerts
- Training with bulk assignment, evidence, and certificates
- Disciplinary processes and grievances — with employee legal signature
- PPE and equipment delivery with signed receipt and PDF certificate
All sub-modules included
16 pieces, one platform
01
Employee profile
02
Onboarding
03
Job profiles
04
Recruitment
05
Contracts
06
Terminations
07
Payroll
08
Work schedule
09
Shifts
10
Remote work
11
Sick leave
12
OH&S
13
Medical exams
14
Training
15
Disciplinary
16
PPE & equipment
Why SyncBox HR
100% digital operations, traceable and auditable.
Every action is signed and recorded. When an audit comes, export the complete file as PDF.
E-signatures
Full traceability
Per-entity audit
Multi-company
Employee portal
Automatic alerts
How your team works
Three workflows that change the way you manage people.
01 Hiring
Contract signed from the employee's phone
Generate the contract from a template, send the link via email or WhatsApp, and the employee signs from their phone with identity verification. Recorded with timestamp and IP traceability.
Before: 5–10 daysNow: minutes
9:41100%
Firma de documento
Contrato individual de trabajo
CTRA-2026-0184.pdf
Toca para firmar
Firmar y enviar
02 Disciplinary
Disciplinary processes without losing weeks
Citation, grievance hearing, and final decision — all digital. The employee signs each step from a unique link, witnesses too. The case file is auditable and exportable as PDF.
Before: paper + WhatsAppNow: bulletproof record
Expediente disciplinario EXP-104
Citación entregada
Confirmación del trabajador
Diligencia de descargos
4
Decisión por la empresa
5
Notificación final + firma
03 Operations
Payroll closed with one click
Adjustments, overtime, benefits, withholdings, and PDF pay stubs — all calculated automatically from each employee's profile. Send pay stubs via WhatsApp with a single button.
Before: spreadsheets + reviewNow: one click
Nómina abril 2026
247 empleados · Q2-04Bruto
412.847.220
Prestaciones
86.117.301
Neto
298.214.660
Empleado
Devengado
Neto
Estado
M. Restrepo
3.480.500
2.611.200
OK
J. D. Pérez
2.140.000
1.659.800
OK
C. Ortega
4.620.000
3.470.180
OK
L. F. Mejía
3.940.000
2.954.300
OK
9:41100%
Portal del trabajador
Hola, María
Otrosí pendiente de firma
Toca para revisar y firmar
Desprendible abril 2026
Descargado · 02.05.2026
Examen ocupacional
Vigente hasta 03.2027
Capacitación SST
Completada · certificado PDF
Employee portal
Your team interacts with the platform without installing anything.
A unique link per employee — no app download, no password to remember, no learning curve. Works from any phone with a browser.
Sign contracts, amendments, and forms
Identity verification and timestamp seal
Complete onboarding and submit documents
Employee profile, dependents, banking details
Participate in disciplinary processes
Receive citation, sign hearing, know the decision
Comparison
SyncBox HR vs. the alternatives
What you're using today vs. what you could be using.
| Need | Excel + paper | Generic HRIS | Siloed solutions | SyncBox HR |
|---|---|---|---|---|
| Digital employee profile | Excel / papel | Sí | Sí | Con onboarding público |
| E-signature for contracts | No | Servicio externo | Por addon | Nativa |
| Formal disciplinary processes | No | No | Parcial | Con portal del trabajador |
| OH&S compliance & medical exams | No | Plantillas | Sí | Auditable end-to-end |
| Multi-company with isolated data | No | Una cuenta × empresa | No | Incluido |
| Employee portal without login | No | No | No | Diferenciador único |
Recomendado
SyncBox HR
- Digital employee profile
- E-signature for contracts
- Formal disciplinary processes
- OH&S compliance & medical exams
- Multi-company with isolated data
- Employee portal without login
FAQ
Frequently asked questions.
Ready to leave Excel behind?
Request a free 30-minute demo. We'll show you the modules that apply to your HR operation.
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